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EXHIBITOR INFORMATION & EXHIBITOR MANUAL

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PROSPECTUS & APPLICATION FORM

The 2019 CRT FarmFest Prospectus CLICK HERE to view.

Applications for CRT FarmFest 2019 are now open. CLICK HERE TO APPLY

If you haven’t exhibited at CRT FarmFest before we encourage you to fill out our Field Day Enquiry Form so that we can keep you informed for our upcoming events.

SITEs

BOOKINGS & SITE ALLOCATIONS

The general policy for site allocations is for exhibitors to be offered the same site/s as the previous year. They should advise the organisers of their intention to participate by late March, or surrender any claim to the site/s. 

Sites are only allocated to exhibitors who have sent in a completed Application Form, confirmed by the organisers. Every effort is made to allocate space according to the exhibitor’s preferences. Please note that the organisers reserve the right to allocate sites at their discretion and to alter allocations when necessary.

site access

An Exhibitor Manual will be issued closer to the date of the event that will include important information for exhibitors as well as site access details. 

SITE ALLOCATION

General policy is for exhibitors to be offered the same site/s as the previous year. They should advise the organisers of their intention to participate by Friday March 29, 2019 or surrender any claim to the site/s.

Sites are only allocated to exhibitors who have sent in a completed application form, confirmed by the organisers. Every effort is made to allocate space according to the exhibitor’s preferences.

Please note the organisers reserve the right to allocate sites at their discretion and to alter allocations when necessary.

SITE SHARING (PIGGY BACKING)

Please note that no piggy backing, subletting or space farming is permitted at CRT FarmFest.

For the protection of all exhibitors’ interests, only displays which have a genuine company link with an exhibitor can be shown on their stand. Organisers will check displays and where piggy backing occurs, the organisers have the right to charge the exhibitor a full fee for each piggy backer.

CANCELLATIONS

All cancellations must be submitted in writing. The organisers reserve the right to charge a cancellation fee of 25% for all cancellations made after publication of event details or after Friday April 12, 2019. The organisers also reserve the right to charge the full participation cost on cancellations received after this date.

LIFTING SERVICE

FORKLIFTS, CRANES & TRACTORS

For setting up and dismantling purposes before and after CRT FarmFest a free lifting service will be available at the discretion of the organisers.

Crane and Forklift service will be available from Thursday May 30 through to Monday June 3 for installation and Friday June 7,

Saturday June 8 and Monday June 10 for dismantling. Strict time limit of 20 minutes will apply.

Crane and forklift services required outside these nominated times will be at the exhibitor’s expense.

Due to safe work practice the Crane Service will be available on Monday June 3 for unloading purposes and STRICTLY NO ASSEMBLY

CRANE FORKLIFT

Wednesday 29 May | 8am - 4pm Wednesday 29 May | 8am - 4pm

Thursday 30 May | 8am - 4pm Thursday 30 May | 8am - 4pm

Friday 31 May | 8am - 4pm Friday 31 May | 8am - 4pm

Saturday 1 June | 8am -12pm Saturday 1 June | 8am -12pm

Sunday 2 June | 8am -12pm Sunday 2 June | 8am -12pm

Monday 3 June 8am - 4pm Monday 3 June 8am - 4pm

Tuesday 4 June | NO SERVICE Tuesday 4 June | NO SERVICE

Wednesday 5 June | NO SERVICE Wednesday 5 June | NO SERVICE

Thursday 6 June | NO SERVICE Thursday 6 June | NO SERVICE

Friday 7 June | 8am - 4pm Friday 7 June | 8am - 4pm

Saturday 8 June | 8am -12pm Saturday 8 June | 8am -4pm

Sunday 9 June | NO SERVICE Sunday 9 June | NO SERVICE

Monday 10 June | 8am - 12pm Monday 10 June | 8am - 12pm

Tuesday 11 June 8am -12pm Tuesday 11 June 8am -12pm

DEMONSTRATIONS

Exhibitors who demonstrate on their site and/or in the designated demonstration areas are required to complete the Demonstration Form.

It is important to note your demonstration on the exhibitor Safety Plan and include Safe Work Procedures (SWP).

There are demonstration areas for drones, motorbikes, 4WD, heavy machinery and livestock.

DRIVING ON-SITE

THE EXHIBITOR PASS IS VALID FOR THE EVENT SETUP, EVENT DAYS AND DISMANTLING PERIOD AT CRT FARMFEST

It entitles the holder to gain access to the static display grid during the times below:

EXHIBITOR ACCESS TIMES ON THE GRID

Tuesday June 4 & Wednesday June 5, daily from 7:30am to 8:30am and 5:30pm to 6pm. Thursday June 6, from 7:30am to 8:30am and 4:30pm to 6pm.

Gates close each day to incoming vehicles at 8:30am. Gates will remain locked until 5:30pm.

All vehicles must be removed from exhibitor sites into the exhibitor car parks by 8.30am.

VEHICLES ARE NOT PERMITTED TO MOVE AROUND THE GRID DURING PUBLIC OPENING TIMES.

If you need to leave the site early during the day, please park in the exhibitor car parks by 8:30am as you will not be allowed to drive on the grid until the event is closed to the public (see times above)

If the vehicle is required as part of your display, please make sure the vehicle is parked completely within the boundary of the site. Please be aware if driving on the static display grid before public opening times you must have LIGHTS ON – and use indicators turning on the grid. Extreme caution must be taken when driving near pedestrians over the event days. Pedestrians have the right of way and you must exercise safe driving and patience when you navigate the site to reach your destination.

DRIVE SAFELY AND SLOWLY SPEED LIMIT 10KPH ON GRID.

Normal road rules apply on site including seat belts must also be worn at all times when vehicles are being driven and do not illegally operate a mobile phone when driving a vehicle.

Warrego Highway Entrance Gate 1 opens from 7:30am.

Any vehicle displaying this Exhibitor Pass and requires early or late access must use Gate 1.

Failure to comply, you will be asked to leave the site by organisers, Fairfax Rural Events.

ELECTRICAL SAFETY OBLIGATIONS

All power leads and power boards must display a current test and tag.

All power boards should have individual circuit switches and a power overload safety switch featured.

No double adaptors or piggy back plugs are to be used on the FarmFest field days site.

All small electrical items must display a current test and tag to comply with the Australian Standards 3760.

All power leads must be covered with cable trays or rubber mats supplied by the exhibitor. Power leads must not impede pedestrian walkways or corridors.

Power leads not covered or buried must be raised using an appropriate stand 2.5m above the ground.

Exhibitor manual

The Exhibitor Manual will provide you with all the information you need to know in preparation for the event right through from A to Z.   - 2019 Exhibitor Manual Coming Soon

on-SITE services

FOOD AND DRINK

Bars & Liquor

Three public bars operate on site during CRT FarmFest. Participants requiring liquor for hospitality purposes at FarmFest can order through the Public Bar.

Food & Catering

For the convenience of participants’ set-up and dismantling, the Main Kitchen located on B Row, will be open on Saturday prior event. It will offer a selection of hot and cold food and beverages. All food and beverages must be purchased from the vendors appointed by FarmFest Management. Sample products may be distributed in small sizes with prior approval from FarmFest management. All food served on site must comply with Queensland Health regulations.

Rubbish Collection

Rubbish collection takes place continually during the day and each night of CRT FarmFest and participants are asked to place all packaging and rubbish in the bins nearest their stands. If you have large amounts of waste to be removed after setting-up your stand, place on edge of road in front of your stand and it will be picked up by our rubbish collection service on the Monday night prior to FarmFest.

safety and SECURITY

At all times, tractors, vehicles, implements and equipment may be moving around all parts of the field. Exhibitors should exercise care,  particularly where children are present.

No cranes or forklifts are to operate on site at night or at any time during the Tuesday, Wednesday and Thursday of CRT FarmFest. No display, large or small, is to be dismantled before 5pm on Thursday.

To avoid hitting underground power, participants are asked NOT to dig post holes themselves - leave it to the organisers. You are reminded that the  Occupational Health and Safety Act requires you to provide a safe environment for workers and visitors and that you are responsible to ensure that all extension leads and power boards used by you are suitable and in a safe condition and have the appropriate tags in place.

For safety reason participants should avoid bringing children with them during the set-up period.

sAFETY PLAN

Each exhibitor must provide a completed Safety Plan (risk assessment) prior to the CRT FarmFest field day, identifying the hazards potentially present on your site and ways in which you will minimise and control those hazards.

This will be made available to exhibitors upon acceptance of application. The exhibitor will be required to display a copy of the safety plan on their stand or have quick access to a digital version if requested on site by .

The safety plan is to be completed by Friday April 12, 2019.

POWER

As part of your participation, you receive access to standard power supply either 240V 10amp or 15amp power. If you have a requirement for 32 amp 3 phase please nominate on Application Form.

All exhibitors will be requested to provide their power requirements on application

Security

A professional security service operates on site 24 hours a day from 5pm Friday before CRT FarmFest until midday Saturday after FarmFest.

Neither FarmFest organisers nor the security company accept responsibility for any goods or property on the grounds. Inform security or the FarmFest Headquarters IMMEDIATELY, if you have stock missing. Security can be contacted through the CRT FarmFest Headquarters.

Exhibitors must make their own security arrangements to protect their property whilst on site. Security operate a check point on the entrance road on the Saturday, Sunday and Monday before CRT FarmFest and Friday and Saturday after FarmFest to dissuade sightseers.

To assist security, participants should have an EXHIBITOR PASS visible through their vehicle windscreens at all times. For security reasons your stand should be staffed between the hours of 7.30am and 6pm, Tuesday, Wednesday and Thursday of CRT FarmFest. Please ensure everyone remains on your site until 9am. Don 't leave your stand unattended during exhibition times. Although official opening time is 9am, Police may request organisers to allow the public on site earlier to alleviate traffic congestions.

Whilst walking to your site, please remain on the formed roadways.

Participants are requested to advise security at the FarmFest Headquarters if it is their intention to be on the ground before 7am or after 6pm on any day. You may be challenged by a Security Officer on leaving or entering the ground late or early in the day.

Please cooperate to enable them to be satisfied that you have a bonafide reason for being where you are. Please ensure that all staff operating on your stand, and other people connected with your exhibit, are aware of the security arrangements at FarmFest.

PUBLIC & PRODUCT LIABILITY INSURANCE

To comply with our Public and Product Liability Insurance Policy, we require a copy of a current Certificate of Currency (COC) of Public and Property Liability Insurance to cover the time and duration of exhibiting at CRT FarmFest which must be provided with your application.

MARKETING

OFFICIAL Guide Book

The CRT FarmFest Guide Book is produced by Queensland Country Life and is designed specifically for visitor use. The CRT FarmFest Guide Book is inserted in the Queensland Country Life prior to the field days, and handed out free during CRT FarmFest. Each participant receives one full company listing and product listing reference within the publication.  All enquiries should be directed to Queensland Country Life, Fairfax Rural Events. Call (07) 3826 8200  or email reception.qld@fairfaxmedia.com.au

Publicity

If at CRT FarmFest you are launching a new product or service, tell us about it in 75 words or less. We may be able to obtain publicity opportunities for you.  Media are always looking for a new angle, especially something new or ground breaking.  Details will be sent on confirmation of your Application Form.

Smart Phone App

The CRT FarmFest Smart Phone App is available for download and carries all the information of the Official Guide Book. This will be available approximately one month out from the event through the iTunes Store and Google Play. 

Television, Radio and Press

Advertising for CRT FarmFest on Television and Radio is extensive and includes placement in major regional television markets, in line with our survey findings.  FarmFest media partners have specially prepared FarmFest advertising packages available to exhibitors.

Contact details for Media Partners are:

W.I.N Television

31-41 The Ringers Road Tamworth NSW 2340

02 6763 2700

Southern Cross Austereo

104-106 Margaret Street Toowoomba Qld 4350

07 4637 5111

Seven Network

172 Hume Street Toowoomba Qld 4350

07 4637 5377

Queensland Country Life

203 Hume Street Toowoomba Qld 4350

07 4633 9901

The Land Newspaper

59 Bells Line of Road North Richmond NSW 2754

02 4570 4444

W.I.N Television QLD

Video Avenue, Toowoomba QLD 4350

07 4688 2421


exhibitor MANUAL

ACCIDENTS / INCIDENTS / HAZARDS

Any accidents, incidents or hazards must be reported promptly to FarmFest Headquarters without delay.

Call 07 4630 0444 or go to HQ office located on B/19.

ACCOMMODATION

Accommodation in Toowoomba can be heavily booked around CRT FarmFest, so it is recommended that you book well in advance.

Toowoomba Visitor Information Centre: 1800 331 155 www.toowoombaholidays.info

ACCOUNTS

All CRT FarmFest exhibitor accounts must be finalised before induction onto the event site.

For direct debit online, please contact Fairfax Rural Events on 02 6768 5800 or email: freaccounts@fairfaxmedia.com.au

Please note: Fairfax Rural Events is a division of Agricultural Publishers Pty Ltd (ABN: 55 000 560 430).

Any accounts will come from Fairfax Media Ltd.

ATM

ATM facilities are located on site B/19 and outside the Pavilion and operate from 9am daily.

bar

Three public bars operate at CRT FarmFest daily from 10am to 5pm.

Exhibitors requiring beverages for hospitality purposes at the field days can order directly through the manager at these bars. The bars are located on Row B/08, M/36 and Livestock Area.

Strict adherence to the Responsible Service of Alcohol Laws including but not limited to no alcohol is to be served to persons under 18 years of age, no alcohol is to be supplied to an intoxicated person.

CANCELLATIONS

All cancellations must be submitted in writing. The organisers reserve the right to charge a cancellation fee of 25% for all cancellations made after Friday 12 April, 2019.

The organisers also reserve the right to charge the full participation cost on cancellations received after this date.

CATERING

For the convenience of exhibitors’ set up and dismantling, the Main Kitchen located on B Row will be open on Thursday May 30 from 9am and on Saturday June 8, 2019 from 8am. It will offer a selection of hot and cold food and beverages.

All food and beverage must be purchased from the vendors appointed by the organisers. Sample products may be distributed in small sizes with prior approval from Fairfax Rural Events. All food served on site must comply with the Queensland Government’s Health Regulations and the Toowoomba Regional Council’s approval process.

The sale of any liquor, food, drinks or tobacco except by the authorised catering and bar vendors is strictly prohibited.

CHILDREN

For safety reasons participants should not bring children onto site during event setup and dismantling due to the nature of activity occurring on site.

CLEANING

Exhibitors are responsible for the cleaning of their own stands. For bulky waste, please read instructions under WASTE MANAGEMENT.

If public toilets need attention, please contact Fairfax Rural Events at FarmFest Headquarters who can arrange a cleaner for that purpose.

COMMUNICATIONS

Telstra can provide telephone and data line connection to your site with requests lodged directly with Telstra.

A Telstra Temporary Service Request form is available from Fairfax Rural Events and provides contact details for service availability and costs. Alternatively, you can phone a Telstra Consultant on 1800 816 819.

COMPETITIONS, GIVEAWAYS & GAMES

All exhibitors wishing to conduct a promotional game or guessing competition should contact the QLD Office of Liquor, Gaming & Racing (OLGA) for details on relevant regulations, appropriate documentations and understanding of your obligations. A “game” is a game, scheme or arrangement offering prizes, whether or not tickets are sold or distributed, in which the winners are decided (a) entirely or partly by chance or (b) by a competition or other activity having an outcome depending on chance, for example a guessing competition.

Entry into a promotional game must be free.

A licence or permit is not required if you are conducting a promotional “game”. Further information, please contact QLD Office of Liquor Gaming & Racing (OLGR) on www.olgr.qld.gov.au or telephone 13 74 68.

CONTRACTOR SITE SAFETY INDUCTIONS

All contractors undertaking work on site must complete a compulsory site safety induction before commencing work on the CRT FarmFest site. Site Inductions are conducted by Fairfax Rural Events at FarmFest Headquarters from Thursday May 30, 2019 or as requested.

COURIER SERVICE

A courier service is available from the exhibitors car park to the static display grid for the transfer of goods such as stock and brochures during public hours.

The service is by utility transfer only.

DELIVERIES / FREIGHT TO KINGSTHORPE PARK

If you require merchandise or display material to be couriered to the field day site, the address should read:

Your Company Name:

Site Number:

CRT FarmFest

Kingsthorpe Park

11465 Warrego Highway

KINGSTHORPE QLD 4400

Goods can be received on site from Thursday May 30, 2019.

DEMONSTRATIONS

There are demonstration areas for drones, motorbike and 4WD, heavy machinery and earthmoving, tillage, tractor and sprays. Exhibitors are encouraged to conduct product demonstrate on their stand where practical and for safety reasons no digging is allowed without prior approval by Fairfax Rural Events.

Exhibitors who demonstrate on their own site in the static display area or stands in the Pavilion should note this activity on their Exhibitor Safety Plan. It is important to work in cooperation with neighbouring exhibitors to ensure issues such as noise does not disrupt others.

To access the demonstration areas complete and return the Demonstration Area timetable form.

1. The demonstration area must form an enclosure with safety fencing or barriers.

2. All demonstration areas are not for public entry, with safety signage to be erected.

3. Each company demonstrating machinery or a high risk product demonstration must have a spotter at hand.

4. Demonstrations must be noted on the Exhibitor Safety Plan.

Safe Work Procedure (SWP) must accompany the demonstration at hand.

5. At no times should keys be left in the ignition of unattended vehicles, plant or equipment.

6. No digging demonstrations are permitted on your own stand without prior approval by Fairfax Rural Events.

7. All gates to be locked when demonstrations are being conducted in Demonstration Areas.

8. All electrical equipment, appliances, tools demonstrated on site must be tested and tagged in accordance with Australian Standard 3760.

9. All plant and equipment demonstrated must comply with Work Health and Safety standards and meet Australian Standards.

10. Only licensed and competent operators should demonstrate plant and equipment.

11. If undertaken hot works on site, the exhibitor must apply for a hot works permit from the organisers. Hot Work permit holders are responsible for supplying their own fire extinguisher compatible for the type of work demonstrated.

12. If demonstrating on your stand, it is important to work in cooperation with neighbouring exhibitors to ensure issues such as noise does not disrupt others.

13. It is advisable for all exhibitors to have on standby and available for immediate use, at least one fire extinguisher of a type complying with the Australian Standards.

14. All exhibitors demonstrating on site must wear personal protective equipment (PPE) including enclosed flat shoes, high visibility vests or high visibility clothing, gloves, eye wear as required for the demonstration activity.

15. No children are permitted to be involved with demonstrations.

Thank you for your understanding of the importance to create a safe site. If you require any further information, please don’t hesitate to contact the Fairfax Rural Events team.

DIAL BEFORE YOU DIG

Before you dig or strike down an object into the ground surface at your site please contact Fairfax Rural Events at FarmFest Headquarters. The organisers can help you locate underground water, power and telephone lines around your site(s).

It is the responsibility of the exhibitor to ensure your suppliers or their agents are aware of all underground water, power and telephone lines. In the event of damage to site utilities, the exhibitor will be held liable for repair, damage or personal injury.

DISABLED SERVICES

Disabled toilets are available on B Row.

Disabled parking is available in the southern car park via Gate 2 and also in the northern car park via Gate 3.

DISMANTLING

Dismantling of exhibitor sites cannot commence until the official close of CRT FarmFest on Thursday June 6.

For safety reasons no vehicles, transporters, cranes or forklifts are allowed onto the static display grid for the dismantling or removal of displays until Thursday June 6 at 4.30pm. Please take care when dismantling your site.

ELECTRICAL SAFETY COMPLIANCE

Electrical safety is a priority of the FarmFest site to ensure a safe workplace and event site is maintained.

All exhibitors, contractors and suppliers must comply with the electrical safety alerts:

1. All electrical extension leads/electrical appliances/equipment used on site must be ‘Tested & Tagged’ in accordance with Australian Standards 3760.

2. All power leads/power boards/electrical items must display a current ‘Test and Tag’ by a qualified person to be used legally on site;

3. All small electrical appliances must be connected to a power board and not directly to a power lead, to prevent power disruptions to the electricity supply.

4. All power boards should have individual circuit switches and/or a power overload safety switch feature.

5. No double adaptors or piggy back plugs permitted.

6. All power leads must be covered with cable trays or rubber mats.

7. Power leads are to be run at the base of the marquee walls or fences, And not impede open areas or designated pedestrian corridors.

8. Power leads not covered or buried, must be raised using an appropriate stand 2.5 metres above

the ground. Fairfax Rural Events or its authorised electrical contractor has the right to disconnect any power leads that fail to comply with the Australian Standards 3760 — without notification.

Site safety inspections will be conducted during event setup periods and on the event days.

For any last minute electrical items that need to be ‘Tested & Tagged’, please visit our new Test & Tag Station located at B/20 in the First Aid building near FarmFest Headquarters.

Items can be ‘Tested & Tagged’ by a qualified person on site based on a “user-pay” basis. Fairfax Rural Events has an electrical contractor appointed and no other electricians can undertake electrical work on this work site without prior approval.

EMERGENCY EVACUATION PLAN & PROCEDURE

Please refer to the Evacuation Plan & Emergency Procedures on page 16. In the event of a major emergency please follow the evacuation procedures posted around the site.

In the case of an emergency, please contact CRT FarmFest Headquaters on (07) 46 333 000 or dial 000 for Police/Fire/Ambulance.

EVENT HOURS

CRT FarmFest is open Tuesday 4 June 9am—5pm,

Wednesday 5 June 9am—5pm and Thursday 6 June 9am—4pm.

All sites should be staffed well before this time.

Gates to the public car parks open from 7.30am.

FarmFest Headquarters will be open from 8am to 6pm daily during the event days.

EVENT OFFICIAL SUPPLIER

For all your tent and structures including marquees, structures, flooring/carpet, display panels, furniture, lighting and range of accessories including fencing, please contact Geoff Yallop at Pages Event Equipment on (02) 9533 9400.

Note: It is the responsibility of the exhibitor to ensure your exhibition supplier or their agents are aware of all underground water, power and telephone lines. In the event of damage to site utilities, the exhibitor will be held liable for repair, damage or personal injury. Before you dig or strike down an object into the ground surface at your site please contact FarmFest Headquarters.

EXCAVATIONS

All power reticulation, water and telephone lines on the FarmFest site are underground, therefore no excavations are allowed without approval by the organisers.

EXHIBITORS IDENTIFICATION

It is recommended, all staff should wear their own badge showing their name and company name at all times whilst working on their stand.

EXHIBITOR PASS & ADDITIONAL PASSES

All exhibitors will be issued with exhibitor wristbands and vehicle passes, to allow access onto the static display grid from 7.30am to 6pm daily during event setup, event days and dismantling periods. Exhibitor passes will be issued according to zone participation.

For additional exhibitor passes and VIP passes contact CRT FarmFest Headquarters.

EXHIBITOR SITE APPEARANCE

Exhibitors are expected to keep their exhibit sites in good, clean, tidy order and to eliminate/control hazards as identified on their Exhibitor Safety Plan.

If site is not returned to it’s original condition the exhibitor will be charged a service fee of $150 per site covering the removal of waste/materials.

EXHIBITOR SAFETY PLAN

Each exhibitor is required to complete an Exhibitor Safety Plan prior to participating at CRT FarmFest to ensure the exhibitor, their agents and contractors demonstrate they are working to a safety procedure while setting up, operating and dismantling their exhibition site.

Any type of demonstrations or activities must be outlined in the safety plan.

The exhibitor must also consult with staff, contractors and service suppliers involved in their site setup, exhibition operation and dismantling of their site.

A copy of the Exhibitor Safety Plan must be displayed on their stand and also submitted to the organisers prior to the event.

Any hot works activity such as cutting, welding or grinding conducted on the FarmFest site will require a Hot Works Permit application to be submitted to the organisers for approval.

EXHIBITOR WELCOME KIT

Each exhibitor will need to nominate one person to report to FarmFest Headquarters to collect and sign for their Exhibitor Welcome Kit from Thursday May 30.

This kit will contain Vehicle Passes, Exhibitor Wristbands, Parcel Pickup Vouchers (if ordered), Emergency Evacuation Plan & Procedures and the Fairfax Rural Events Safety Guide for Exhibitors.

FIELD SERVICES

Field Services include display hay, power, water and wood chip. Upon arrival, if you haven’t finalised your requirements please contact Fairfax Rural Events at FarmFest Headquarters.

FIRE EXTINGUISHERS

It is advisable for all exhibitors to have on standby and available for immediate use, at least one fire extinguisher of a type complying with the Australian Standards.

Fire extinguishers must be sealed and bear a current service tag. Hot Work Permit holders are responsible for supplying their own fire extinguisher compatible for the type of work undertaken — also see HOT WORKS PERMIT.

FIRST AID

St John Ambulance administers first aid on site. If you are in need of first aid, St John Ambulance is located in B/20.

FOOD & REFRESHMENTS

For the convenience of exhibitor setup and dismantling, the Main Kitchen located in Row B will be open from Thursday, 30 May offering a limited selection of hot and cold food and refreshments. During CRT FarmFest, the caterer offers an exhibitor food order service.

Complete a Food Order Form and present to the Main Kitchen before 10am each day of the event.

FOOD VENDOR COMPLIANCE

To sell food from your stand at CRT FarmFest, you are required to adhere to Toowoomba Regional Council’s Environmental Health Regulations for Temporary Food Businesses. Information on food licensing can be found at Toowoomba Regional Council’s website link www.toowoombarc.qld.gov.au

As stated by Council, exhibitors making a profit from selling food at the event need to apply for a Licence through Toowoomba Regional Council’s Environmental Health division. General enquiries or to request an Application form, please phone Council’s Customer Service on 131 872.

The main purpose of the Food Act 2006 is to ensure food for sale is safe and suitable for human consumption.

This Act requires Council to monitor the standard of operations in food premises and this is achieved by providing for the licensing of particular food businesses.

Compliance with the Act will ensure you are providing safe food for your customers. LG toolbox has additional resources available

www.lgtoolbox.qld.gov.au/ToowoombaRC/EH/Pages/default.aspx.

GENERAL FACILITIES

The FarmFest site boasts fully formed and levelled display blocks providing gravel sealed frontages with a large number of sites with power access and most sites have some form of water access.

HAZARDOUS SUBSTANCES & DANGEROUS GOODS

Hazardous substances and dangerous goods are prohibited onsite without the approval by Fairfax Rural Events.

Where approval is granted, relevant Safety Data Sheets (issued within the last five years) must be retained on site during the event period — at the exhibitor stand and at FarmFest Headquarters. The exhibitor must record on the Exhibitor Safety Plan their intentions to bring hazardous substances and dangerous goods onto their site for the use, sale or product display.

An Exhibitor Hazardous Substances & Dangerous Goods Site Form must also be completed by Friday May 10, 2019.

HEADQUARTERS

CRT FarmFest Headquarters is located on the south side of the field day site in the centre of B row and is open from 8am to 6pm from Thursday May 30 to Tuesday June 11.

During event setup, event days and dismantling period, CRT FarmFest Headquarters contact details are

T: 07 4630 0444, F: 07 4630 0195

or E: farmfest@fairfaxmedia.com.au.

Outside the event period, the FarmFest site is a closed work site and access arrangements must be made in advance by contacting Fairfax Rural Events on 02 6768 5800.

HOT WORKS PERMIT

A Hot Works permit is required for any person undertaking Hot Works activities on site such as welding, grinding, oxy cutting and other related heat or spark producing operation.

Prior to commencing any Hot Works activity, you must obtain the Safe Work Operating Procedure (SWP) and follow the instructions and complete a risk assessment before a permit can be issued.

A copy of the SWP Hot Work Permit can be obtained by emailing farmfest@fairfaxmedia.com.au.

INSURANCE (WORKERS COMPENSATION, PUBLIC & PRODUCT LIABILITY)

The exhibitor, its agents and contractors must take out statutory workers compensation insurance and public and product liability insurance with a limit of liability no less than $10,000,000 (ten million dollars) and an excess of no greater than $5,000 for any one occurrence and in respect to the public and product liability insurance, to note the interest of the organiser and the event (with applicable location and dates) on the insurance certificate.

A copy of Certificate of Currency (Public & Product Liability) policies must accompany the Application Form.

All mandatory insurance coverage(s) must cover the setup, event and dismantle period of CRT FarmFest.

LANDSCAPING SUPPLIES

Display materials such as display hay and woodchip can be obtained at the exhibitor’s expense through placing an order with Fairfax Rural Events prior to the event.

Order forms are available from Fairfax Rural Events.

Note: All sites must be returned to their original condition at the end of the field days.

Any woodchip, sawdust, hay or straw left on the exhibitor’s site must be removed during the dismantling period. If landscaping material is not removed by June 14, 2019, the exhibitor will be charged a service fee of $150 per site, covering the removal of material.

LIFTING SERVICE

FORKLIFTS, CRANES & TRACTORS

For setting up and dismantling purposes before and after FarmFest, a lifting service including crane and forklift will be made available free of charge to exhibitors under the following provisions:

An authorised and competent company representative is appointed to co-ordinate the lifting service on the exhibitor’s behalf.

Bookings can only be made on-site at FarmFest Headquarters.

Lifting Service bookings can only be taken on the day no more than two (2) hours prior to the lift booking request.

Availability is on a first come, first served basis.

Crane and forklift are available for unloading or loading purposes only - please note this free service is not available for assembly.

A time limit of up to 30 minutes will apply. If you require additional time, your on-site company representative is responsible for re-booking at Headquarters.

If service extends beyond 1 hour - a service fee will apply.

If your company or nominated transport company wish to use your own slings - slings must be tested and certified, complying with Australian Standards.

Sling users must be trained in operating practices.

No plant and equipment can be moved after dark or during general admission times.

If an exhibitor has a requirement for lifting service outside of the official lifting service dates and times, it is the responsibility of the exhibitor to organise lifting service at their own cost.

The Lifting Service form sent to you is an expression of interest and indemnity - and does not constitute a booking.

The Lifting Service form must be completed and signed, agreeing to terms and conditions - before the lifting service can be provided.

CRANE FORKLIFT

Wednesday 29 May | 8am - 4pm Wednesday 29 May | 8am - 4pm

Thursday 30 May | 8am - 4pm Thursday 30 May | 8am - 4pm

Friday 31 May | 8am - 4pm Friday 31 May | 8am - 4pm

Saturday 1 June | 8am -12pm Saturday 1 June | 8am -12pm

Sunday 2 June | 8am -12pm Sunday 2 June | 8am -12pm

Monday 3 June 8am - 4pm Monday 3 June 8am - 4pm

Tuesday 4 June | NO SERVICE Tuesday 4 June | NO SERVICE

Wednesday 5 June | NO SERVICE Wednesday 5 June | NO SERVICE

Thursday 6 June | NO SERVICE Thursday 6 June | NO SERVICE

Friday 7 June | 8am - 4pm Friday 7 June | 8am - 4pm

Saturday 8 June | 8am -12pm Saturday 8 June | 8am -4pm

Sunday 9 June | NO SERVICE Sunday 9 June | NO SERVICE

Monday 10 June | 8am - 12pm Monday 10 June | 8am - 12pm

Tuesday 11 June 8am -12pm Tuesday 11 June 8am -12pm

LIVESTOCK

All exhibitors moving stock over the age of 12 months on the static display grid, a nose-ring or nose clip must be fitted to the animal. All livestock exhibited on the site must be identified with a National Livestock Identification System (NLIS) device prior to leaving place of origin.

Exhibitors must provide to the FarmFest Scanning Service a Property Identification Code (PIC) of where the livestock have come from. All livestock exhibitors must report all sale of stock which occurs on site during the event to the FarmFest Livestock Office.

The Livestock area coordinator, Pam Murphy can be contacted on 0423 555 028 or by email pam.murphy@fairfaxmedia.com.au.

The area is for exhibitors with livestock and related equipment. Some sites come with limited sawdust provided.

LOADING RAMP

There are designated loading and unloading ramps for led cattle, unled cattle and machinery area located on the site.

LOCATION - KINGSTHORPE PARK

The CRT FarmFest site is located 20 kilometres west of Toowoomba off the Warrego Highway heading to Dalby.

LOST PERSONS’ CENTRE

Please report Lost Persons’ to FarmFest Headquarters.

LOST PROPERTY

Lost property is coordinated by FarmFest Headquarters.

Theft and or loss of any valuables should be reported to the local Police Station.

LP GAS REQUIREMENTS

The installation of LPG appliances for demonstrations need to comply with the Australian Standards AS 1940, AS 2030 and AS/NZ 1596.

All LPG cylinders must have a current LPG compliance tag affixed and a Certificate of Compliance.

A two (2) kilogram C02 extinguisher is to be provided for each appliance using LPG by the exhibitor. The isolation valves must be accessible at all times.

Cylinders should be stored outside in a well-ventilated area, be carried and stored upright at all times. Please ensure the valves are turned off firmly when not in use.

Pressure relief valves should face away from dwellings and combustible materials where possible.

MOWER & BRUSHCUTTING SERVICE

The FarmFest Workshop can arrange for their ground staff to attend to any grass maintenance issues requiring mowing and brush cutting at your site.

Due to Work Health & Safety regulations, the FarmFest site operates under a strict Fairfax Media policy that no workshop equipment such as tools, hand trolleys, ladders, mowers, brush cutters, vehicles, plant or equipment can be loaned out to a third party.

NOISE

Exhibits which include the operation of equipment, sound or a PA system must arrange their site layout so noise will not annoy or disturb adjacent exhibitors or their clients.

NO SMOKING

Smoking is prohibited in the public Indoor Pavilion and Shopping Arcade, all catering areas, within 4 metres of an entrance and where indicated by ‘No Smoking’ signage

PARCEL PICK-UP

A Parcel Pick-up Service is available to all exhibitors who require items to be delivered, on behalf of the purchasers, to the parcel pick-up depot. The depot is located at the Western Car Park at Gate 3 on the Oakey side.

If you would like to use this service complete the Parcel Pick-up Request Form and return to Fairfax Rural Events by Friday May 24, 2019. Parcel Pickup instructions and dockets will be included in the Exhibitor Welcome Kit.

PARKING

Parking is free for all visitors and exhibitors to CRT FarmFest.

PAVILION EXHIBITORS

Exhibitor booths located in the Zone 1 Indoor Pavilion are aluminium framed with grey fire retardant vertiface material - you will be able to apply Velcro dots only.

Booths are two (2) metres high. No screws, pins, thumb tacks, bolts, nails or staples are permitted on the frame.

PEOPLE MOVERS

A complimentary people mover is available to help visitors move easily around the site and from the car parks.

PERMANENT SITE STRUCTURES

Permanent site structures can be erected on the FarmFest site in consultation with the organisers.

Interested parties should notify the Fairfax Rural Events of their intentions and the legal requirements will then be forwarded for completion.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

All persons entering and working on the FarmFest site during event setup and dismantling periods must wear PPE including enclosed flat shoes (no sandals, thongs etc), high visibility vests or high visibility clothing to the job task.

If you fail to comply, you will be asked to leave the site.

No children are permitted on site during this construction period.

PLANT & EQUIPMENT

All plant and equipment brought onto the FarmFest site must comply with Work Health and Safety standards as well as Fairfax Rural Events WHS Safety Guidelines and other safety messages issued by the organisers.

Only licensed and competent operators should operate plant and equipment. At no times should keys be left in the ignition of unattended vehicles, plant or equipment.

POLICE

Police Officers will be on site during CRT FarmFest and can be contacted through FarmFest Headquarters.

POOLS & SPAS

Any temporary structure containing water to a depth greater than 300 mm is prohibited without Fairfax Rural Events’ approval. Please submit your request on the Exhibitor Safety Plan and outline risk control measures.

PORTABLE CATTLE RAMPS

Portable cattle ramps are available to participants on a first come, first served basis. Bookings can be made at FarmFest Headquarters or the Livestock Area office.

POST HOLE DIGGING SERVICE

The FarmFest Workshop can provide their ground staff to undertake all post hole digging service required by the exhibitor and to lessen the risk of hitting underground power lines.

The post hole digging service is supplied free of charge on a first come, first served basis during the five days prior to CRT FarmFest.

POWER REQUIREMENTS

Exhibitors receive free access to standard power supply either 240V 10 amps or 15 amps power.

If you require 32 amps 3 phase, please complete the Application Form under Field Services. Exhibitors will be required to confirm your power requirements.

Note: If power requirements are not completed on the Application Form, it will be assumed that no power is required.

Only one outlet is allocated. Power leads and powerboards are the Exhibitors’ responsibility - see Electrical Safety Compliance.

PRIVACY POLICY

Information collected by Fairfax Rural Events will be used for the purpose detailed on the form or web page.

All private information is subject to the Fairfax Rural Events Privacy Policy, a copy of which is available on request.

You have the right of access to and alteration of personal information concerning yourself in accordance with the National Privacy Laws.

This may be done by contacting the Privacy Officer on 02 6768 5800 or writing to Fairfax Rural Events, PO Box 585, Tamworth NSW 2340. Email: farmfest@fairfaxmedia.com.au.

PRODUCT LISTING FORM

To keep the visitors informed on what is being displayed on your site, it is important that you complete the CRT FarmFest Product Listing Form on the application form.

This Product Listing is included in the Queensland Country Life and the CRT FarmFest Official Guide.

It is important to be clear about the products to be showcased on your site and it helps the organisers with your site allocations.

You are responsible for listing products to be displayed on your site.

QUAD AND MOTOR BIKE OPERATORS

Under the Work Health and Safety regulations, all operators of Quad Bikes and Motor Bikes on site must demonstrate safe and responsible driving.

Operators are required to wear helmets and seat belts where provided.

Speed is limited to 10kph when driving on the static display area.

Carrying passengers and overloading of vehicles and doubling on motor bikes is prohibited.

RAFFLES

Whilst we realise the value of charity groups play in assisting our community, the selling of raffle tickets by anyone on any part of the FarmFest site is strictly prohibited, unless approved by Fairfax Rural Events.

REPAIRING SITE

All sites are to be returned to original condition at the end of the field days. The exhibitor must make all necessary repairs i.e. filling in post holes to ensure the static display site can regenerate. Please remove any star posts, hay/ straw, woodchip, sawdust etc. left on your stand.

Note: If the site is not returned to it’s original condition by June 14, 2019, the exhibitor will be charged a service fee of $150 per site, covering the removal of material.

Check with Fairfax Rural Events if you are unsure about your responsibilities.

SECURITY

Garden City Security Service has been trusted to care for the security needs for CRT Farmfest 2019. Security officers, patrol cars, guard & dog teams patrol and monitor the site seven days 24/7 during contracted times.

Some individual exhibitors contract a Garden City Security Guard to care for their exhibit when they are not on site.

Our goal is to ensure a safe and enjoyable experience for all patrons, exhibitors and staff who visit CRT Farmfest field days.

For any security issues please contact CRT Farmfest Headquarters on Ph: (07) 46 300 444 or Garden City Security Service on Mobile: 0409 911 319 or Wayne Mobile: 0417 755 918

SETTING UP EXHIBITOR SITES

All displays must be completed by 6pm on Monday 3 June, 2019.

Exhibitors may move onto their sites any time after Monday May 27, 2019.

Displays must be set up within the boundaries of allocated areas and clearly represent the Listing Name on the Application Form.

This is to tie in with all printed and published listings. Where a number of distributors/ agents are represented on exhibitor’s stand, these distributors/agents are to be incorporated into the display and not set up as separate displays.

These distributors/ agents should only present those products/services they sell or distribute on behalf of the exhibitor and not other products they might handle for non-exhibitors.

To comply with the Work Health and Safety regulations, the exhibitor is responsible for their work sites as the person conducting business undertakings (PCBU) and is responsible for the creation and maintenance of a safe environment for their employees, agents, contractors and visitors.

SIGNS/FLYERS

No signs, placards or advertisements may be displayed around the FarmFest site. Handbills or flyers must only be handed out on exhibitor’s own site.

SITE ALLOCATION

General policy is for exhibitors to be offered the same site(s) as in the previous year.

They should advise the organiser of their intention to participate by Friday March 29, 2019 or surrender any claim to the sites.

Sites are only allocated to exhibitors who have sent in a completed Application Form and confirmed by the organisers.

PLEASE NOTE: the organisers reserve the right to allocate sites at their discretion or to alter allocations when necessary.

SITE SHARING — PIGGY BACKING.

No piggy backing, subletting or space farming is permitted at CRT FarmFest. For the protection of all exhibitors’ interest, only displays which have a genuine company link with an exhibitor can be shown on their stand. Organisers will check displays and where piggybacking occurs, the organisers have the right to charge the exhibitor a full fee for each piggy backer.

SITE ZONES & SIZES

CRT FarmFest site has been divided into activity zones reflecting not only the quality, but also the type of visitors to certain areas.

ZONE 1 AGRICULTURAL RELATED PRODUCTS

• A proven high traffic area that specifically represents agricultural related products. It includes free power to within 30m of the site, free forklift and/or crane service and access to all field services.

• Sites will be allocated on a first-come, first-serve basis.

• Exhibitors will be required to confirm power requirements.

• Zone 1 offers the choice of:

Multiple Full sites (15 metre x 10 metre)

Half sites (7 metre x 10 metre)

Small Sites (5 metre x 5 metre)

Indoor Pavilion Sites (3 metre x 3 metre).

• Zone 1 sites will only be confirmed upon receipt of a signed Application,Insurance Certificate of Currency and signed exhibitor Safety Plan on full payment

ZONE 2 AGRICULTURAL RELATED PRODUCTS:

• This has proven to be a successful location for most exhibitors with predominantly larger agricultural machinery or product.

• Traffic through this area is less heavy than Zone 1 and priced accordingly.

• Sites include free power to within 30m of the site, free forklift and/ or crane service.

• Sites are limited and applications will be allocated a site on a first-come, first-serve basis.

• Exhibitors will be required to confirm power requirements.

• Zone 2 offers the choice of:

Multiple Full sites (15 metre x 10 metre)

Half sites (7 metre x 10 metre)

ZONE 3 LIFESTYLE LIVING

• Offers indoor and outdoor sites located in areas of similar product and services. It includes the Shopping Arcade which is designed to showcase family-oriented exhibits with an array of products ranging from fashion, home wares, home services and craft.

• There is strictly limited space in this area and applications will be allocated a site on a first-come, first-serve basis.

• The indoor sites are housed in a Hoecher Marquee Pavilion.

• Zone 3 offers the choice of:

Standard Market (3 metre x 3 metre outdoor space only)

Indoor Shopping Arcade Sites (3 metre x 3 metre timber floor and back wall only NO side panels).

ZONE 4 LIVESTOCK AREA

This area is for exhibitors with livestock and related equipment.

Site sizes and prices can vary. Sites in Livestock Area are limited.

New eligible applications for participation will be allocated a site on a first come, first serve basis as sites become available. Allocation of sites is organised by Fairfax Rural Events.

Various sites are available for livestock exhibitors (approximately 6 metre x 6 metre) which includes a supply of sawdust.

The Livestock Lane area has a limited number of sites either side of the lane and on the outside of the livestock area measuring approximately 12 metres x 12 metres.

SPONSORSHIP

If you are interested in being a future sponsor of CRT FarmFest, please contact Fairfax Rural Events on 02 6768 5800 or email farmfest@fairfaxmedia.com.au

TENT OR EVENT SUPPLIERS

All tent or event suppliers must register with the event organisers, Fairfax Rural Events, prior to commencing any construction work on the event site.

All necessary forms are available from Fairfax Rural Events.

A copy of Workers Compensation, Public Liability, Safe Work Method Statements or Job Safety Analysis must be provided to CRT FarmFest Headquarters prior to work commencement.

TEST & TAG STATION

A ‘Test & Tag’ service is available for those exhibitors who have non-compliant electrical power leads / power boards / electrical appliances or equipment on site. The ‘Test & Tag’ Station will commence service from Thursday May 30.

To Test & Tag electrical items book with CRT FarmFest Headquaters for a small fee.

Please follow the electrical safety alert signage and do not connect electrical leads, power boards or electrical appliances or equipment that fails to comply with the Australian Standards AS3760.

TRANSPORT

A Bus & Taxi Rank for transport from Toowoomba to CRT FarmFest is located at the southern end of the field.

URNS

Exhibitors are not permitted to have urns on their sites unless they are an approved food or beverage vendor.

USEFUL WEBSITES

QUEENSLAND GOVERNMENT

Queensland Department of Transport & Main Roads

www.tmr.qld.gov.au

QUEENSLAND GOVERNMENT

The Office of Liquor and Gaming Regulation (OLGR)

www.olgr.qld.gov.au

QUEENSLAND GOVERNMENT

WorkCover Queensland

www.workcoverqld.com.au

TOOWOOMBA REGIONAL COUNCIL

Health & Food Handling

www.toowoombarc.qld.gov.au

VEHICLE PASS

In compliance with conditions of Public Liability Insurance and Work Health and Safety regulations, a restriction has been placed on the number of vehicles allowed onto the static display grid when the site is open to the public at CRT FarmFest.

All exhibitors will be issued with Vehicle Passes included in the Exhibitor Welcome Kits which are available for collection only at FarmFest Headquarters from Thursday May 30.

Vehicles displaying the Vehicle Pass will be allowed onto the static display grid up until 8.30am daily for the purpose of unloading only.

These vehicles must be removed before the gates into the static display area close at 8.30am or parked completely within the exhibitor’s site.

Exhibitors should have the Vehicle Pass visible through their vehicle windscreens at all times.

Note: Zone 3 Shopping Arcade and Zone 1 Pavilion exhibitors are required to park vehicles in the Exhibitors Car Park, the area surrounding the Shopping Arcade and Pavilion does not allow for car parking space.

No public vehicles are permitted in the static display area, so please do not invite public vehicles into this area. For other conditions, please refer to additional information under VEHICLES ON-SITE.

All exhibitors, their agents and contractors are reminded there is no movement of vehicles permitted on the static display grid during public opening hours over the three days of the event.

VEHICLES ON-SITE

Any vehicle or mobile equipment being operated on site should be registered under the Queensland Legislation as a permit or trade plate. Exhibitors or other suppliers not adhering to this policy fully indemnify Fairfax Rural Events (Agricultural Publishers Pty Ltd) against any legal action.

Speed is limited to 10 kph and indicator lights must be used when turning on to the static display grid. For other conditions, please refer to VEHICLE PASS. Under no circumstances, during public opening hours is vehicular movement permitted on the static display area.

All motorcycles and quad bike operators must demonstrate safe and responsible driving when operating vehicles.

Helmets must be worn by riders at all times. Standard road rules apply.

WASH BAY / HIGH PRESSURE CLEANER

Please visit FarmFest Headquarters to book a unit.

WASTE MANAGEMENT

Waste collection takes place continually during the day and each night of CRT FarmFest and exhibitors are asked to place all packaging and waste in the bins nearest your stands. If you have large amounts of waste to be removed after setting-up your stand, please place on the edge of road in front of your stand and it will be collected by the waste collection service on the Monday night prior to CRT FarmFest. Please take care not to obstruct entrance/emergency exits or pedestrian corridors.

WATER

Bore water is available directly to most sites and is not suitable for drinking. The transfer of water from the tap is the responsibility of the exhibitor — please supply your own hose and fittings.

WATER SAFETY

Open water troughs and water tanks can pose a serious risk for our visitors especially with children. Water troughs for display purpose are to have no water.

If an exhibitor has a requirement to provide water for stock or water for pump demonstrations this must be nominated on the Safety Plan and control measures implemented. The water trough is to carry no more than 400 litres with a grate inserted.

Ensure warning signage is installed on all equipment – Children to be accompanied by an adult, no climbing on equipment, DO NOT remove grate from water trough. Water trough to be safety checked daily. Seal water tanks if they contain water so children can’t get in.

WOODEN PALLETS

Any wooden pallets used to lift bulky goods off trucks must be removed by the exhibitor at event setup and dismantling.

Failure to comply may incur additional fees charged to the exhibitor for Site Repairing.

WORK HEALTH AND SAFETY

Under the Work Health and Safety Act 2011, the Person Conducting the Business Undertakings (PCBU) is responsible to ensure staff, contractor, supplier and visitor safety in the workplace.

All exhibitors are responsible for their respective exhibition site area and for engaging any event staff, contractor, visitor, service or transport suppliers, agents or servant to undertake their site work activity.

Each exhibitor must ensure risk and insurance compliance including Public & Product Public Liability Insurance Coverage, Workers Compensation and any necessary permits or licences specific to the work task undertaken. Such risk, insurance, permit/ licence compliance must cover not only for the official event dates but also for the event setup and dismantling duration.

To comply with the Work Health and Safety Act 2011, the exhibitor is responsible for the creation and maintenance of a safe environment for both their workers and visitors.

Hazards, injury, accidents or minor incidents must be promptly reported to FarmFest Headquarters.

Fairfax Rural Events will not be held liable for any business undertakings engaged by a third party that fails to meet the legal requirements under the Work Health and Safety Act 2011.

WORKSHOP POLICY

Due to Work Health & Safety regulations, the FarmFest site operates under a strict Fairfax Media policy that no workshop equipment such as tools, hand trolleys, ladders, mowers, brush cutters, vehicles, plant or equipment can be loaned out to a third party. Please ensure you bring your own tools and equipment for your site construction or engage the services of a contractor.


MARKETING

CRT FARMFEST RADIO ADVERTISING

The field days run an onsite Public Address system.

If you wish to further promote your business throughout the field days — simply complete the Application Form under Advertising “FarmFest Radio Advertising”. Four x 30 second advertisements per day costs $225 based on no more than 75 words otherwise the organisers reserve the right to edit your copy. If you have already booked your Radio advertising, please ensure you provide us with your copy by Monday April 8, 2019.

CRT FARMFEST OFFICIAL GUIDE

The CRT FarmFest Official Guide is produced by Queensland Country Life and is designed specifically for visitor use.

The CRT FarmFest Official Guide is inserted in the Queensland Country Life prior to the field days and handed out free during CRT FarmFest.

Each participant receives one full company listing and product listing reference. All enquiries should be directed to Queensland Country Life T: 07 4633 9901 F: 07 4638 5491 E: reception.qld@fairfaxmedia.com.au

PUBLICITY

If you are launching a new product or or service at CRT FarmFest, please tell us about it in 75 words or less.

We may be able to obtain publicity opportunities for you. Media are always looking for a new angle, especially something new or ground breaking. Details will be sent on confirmation of your Application Form.

SMART PHONE APP

The CRT FarmFest Smart Phone App is available for download and carries all the information of the CRT FarmFest OfficialGuide.

This will be available about one month out from the event through iTunes Store and Google Play.

TELEVISION, RADIO AND PRESS

Advertising for CRT FarmFest on television and radio is extensive and includes placement in major regional television markets in line with our survey findings.

FarmFest media partners have specially prepared FarmFest advertising packages available to exhibitors. Contact details

for Media Partners are:

QUEENSLAND COUNTRY LIFE / 203 Hume Street, Toowoomba QLD 4350. T: 07 4633 9901.

THE LAND NEWSPAPER / 159 Bells Line of Road, North Richmond NSW 2754. T: 02 4570 4444.

DOMAIN RURAL / Level 1, 27 Bourke Street, Tamworth NSW 2340. T: 1300 799 109

AGTRADER / www.agtrader.com.au

LIVESTOCK CONNECT / www.livestockconnect.com.au

WIN TELEVISION / 31-41 The Ringers Road, Tamworth NSW 2340. T: 02 6763 2700.

SOUTHERN CROSS AUSTEREO / 104-106 Margaret Street, Toowoomba QLD 4350. T: 07 4637 5111.

SEVEN NETWORK / 172 Hume Street Toowoomba QLD 4350. T: 07 4637 5377.


TERMS & CONDITIONS

Exhibiting

1: The exhibitor shall comply with all relevant laws affecting its participation. Insurance & Public Liability

2: (a) The exhibitor and its agents, contractors shall take out statutory workers compensation insurance and public and product liability insurance with a limit of liability of no less than ten million dollars (and an excess of no greater than $5,000 for any one occurrence) and in respect of the public and product liability insurance, to note the interests of the organiser and the event (with applicable location and dates) on the insurance certificate.

The exhibitor shall also take out all risks property insurance for all of its assets located at the site.

The exhibitor and its servants, agents, contractors indemnifies and will indemnify the organiser, its servants, agents, contractors and employees from all actions, claims, demands, losses, damages, costs and expenses arising from the exhibitor’s use of the site and site allocation placement in particular but without limiting the generality of the foregoing against any loss, damage or injury from any cause whatsoever to the property or person caused by or contributed to by the use of the site by the exhibitor or any servant, agent, contractor or other person duly authorised by the exhibitor whether such loss, damage or injury occurs on the site or not and whether caused by any act, omission, neglect, breach or default of the exhibitor or any other person.

(b) The exhibitors insurance must include Agricultural Publishers Pty Limited as Named Insured(s) on the policy to the extent they are liable for the acts, errors and omissions of the exhibitor.

(c) The roads and open spaces within the site may be public roads for the purposes of motor vehicle compulsory third party liability legislation and all vehicles which are unregistered and capable of being registered or being permitted by Queensland Department of Transport and Main Roads for use on public roads must be registered or permitted accordingly. The exhibitor shall also effect comprehensive motor vehicle insurance in respect of any registered motor vehicles used on the site and workers compensation as required by law. The exhibitor, its servants, agents, contractors will ensure that all vehicles it brings on the site have current registration and compulsory third party insurance.

In accordance with the Work Health and Safety Act 2011 no keys are permitted to be left in unattended vehicles, plant and equipment on site, no vehicular movement is permitted during public event opening times.

(d) The exhibitor is required to provide the organiser with current certificates of the required insurances listed in this agreement at the time it submits its application and the organiser has the right to reject the insurance on the grounds it does not meet the obligations contained herein or because the insurer is not acceptable to the organiser.

Site Sharing

3: The exhibitor shall not, without the prior consent of the organiser, permit any other company or person other than the exhibitor, its servants or agents to occupy any part of the site and only products and services listed for display may occupy the site. Should this condition not be observed, the organiser may charge an additional fee for basic package or exercise any other of its rights under this agreement.

Organiser Site Cancellation

4: The organiser reserves the right to cancel this agreement and to retain any money paid or to recover any money not paid in relation thereto without assigning any reason for such cancellation and retention or recovery.

5: The organiser reserves the right, if it considers it to be expedient or desirable to do so, to cancel or to postpone the operation of this agreement by notice in writing in the event of any occurrence or happening which in the opinion of the organiser justifies it in so doing.

The exhibitor indemnifies the organiser against any claim for compensation or damages or any other action or demand, whether on the ground of loss of profits or otherwise, arising from such cancellation or postponement and acknowledges that in such circumstances the organiser shall be entitled to retain any money paid or to recover any money not paid by the exhibitor in relation to this agreement.

6: The organiser reserves the right to cancel this agreement and retain any money paid or to recover any money not paid in relation thereto if there is in the opinion of the organiser any infringement of any of the terms and conditions of this agreement or if the exhibitor does not occupy its space at the commencement of and during the full period of the exhibition.

Sites

7: All structures, property and equipment of the exhibitor and its servants, agents, contractors is brought on to the FarmFest site at the risk of the exhibitor and the exhibitor hereby agrees to indemnify and hold indemnified the organiser against any and all actions, claims, demands, losses, damages, costs or expenses in relation to any loss, damage, accidents, claims or injury caused by such equipment and property whether to the organiser or third parties, however occasioned.

All structures, property and equipment must comply with the Australian Standards® including but not limited to, fire extinguishers.

Deliveries

8: The exhibitor should make arrangements to have its own employees, agents, servants, contractors on site to accept delivery of any property being delivered to the site for its use.

If the organiser signs for goods delivered to the site for use of the exhibitor it accepts no responsibility for any discrepancy of any type (including but not limited to type, quantity and condition of goods delivered) between what is described on the delivery docket and what is actually delivered.

Site Allocation

9: The organiser reserves the right to alter site allocations at its discretion.

Payment

10: Payment for FarmFest is due in advance, the exhibitor agrees to pay in full all participation and advertising charges incurred upon receiving an account of such charges. However, where the organiser extends credit to an exhibitor it is at the discretion and confirmation of the organiser.

11: The organiser shall be responsible only for the provision of the services specified on the Application Form, and does not warrant to provide any other services whatsoever.

HSE Requirements

12: To comply with the Work Health and Safety Act 2011 the exhibitor is responsible for the creation and maintenance of a safe environment for their employees, servants, agents, contractors and visitors.

All power leads, electrical appliances and equipment brought onto site must be tested and tagged in accordance with Australian Standards AS 3760 and to comply with the requirements as set out in AS/NZS (3002:2002) ‘Electrical Installation – Shows & Carnivals’. No double adaptors are permitted to be used on site.

The organiser, Fairfax Rural Events or its authorised electrical contractor has the right to disconnect any power leads, electrical appliances and equipment that fails to comply with the Australian Standards 3760 – without notification.

The exhibitor is required to complete and provide to the organisers a Safety Plan (Risk Assessment Plan) and implement inline with Safe Work Procedures (SWP) for tasks undertaken to ensure the exhibitor, their agents, their contractors demonstrate they are working to a safety procedure while setting up, operating, demonstrating and dismantling their exhibits.

If conducting demonstrations, exhibitors must register and submit Safety Plan and Safe Work Procedures (SWP) to the organisers. Any hot work including cutting, welding or grinding conducted on site will require a FM Global Hot Work Permit provided by the organisers.

Cancellations

13: All cancellations must be in writing and the organisers reserve the right to charge a 25% cancellation fee for any other costs incurred.

The organisers also reserve the right to charge the full participation cost on cancellations after Friday April 12, 2019.

Structures On Site

14: Where the organiser agrees to allow the exhibitor to erect permanent or semi permanent structures on the organiser’s property, the parties will enter into a further agreement in respect of that arrangement.

It is the responsibility of the building owner to comply with the Work Health and Safety Act 2011 and create and maintain a safe environment for their employees, servants, agents, contractors and visitors.

Organisers

15: In this agreement, unless the context requires otherwise: The organiser wherever appearing shall include Agricultural Publishers Pty Limited ABN 55 000 560 430 its servants, agents and contractors.

The exhibitor wherever appearing shall include the company, person or persons specified on the front hereof, as exhibitor, their servants, agents and contractors.

Words importing the singular shall be deemed to include the plural and vice versa; words importing the masculine gender shall include the feminine and neuter gender as the case may require and words importing the neuter gender shall include the masculine and feminine gender as the case may require.

When two or more persons are parties to this agreement the terms and conditions herein contained shall bind them jointly and each of them separately and each of their respective executors, administrators and assignees and when a company is a party hereto the terms and conditions on its part herein contained shall bind the company, its successors and assignees.


DISCLAIMER

The CRT FarmFest Exhibitor Manual provides general and operational information that relates to field days held at the Kingsthorpe Park, Toowoomba – A site owned and operated by Fairfax Media. All exhibitors are required to carefully read the Exhibitor Manual as you are bound by the details it contains and failure to comply may result in your contract terminated. If you have any questions or concerns, please contact Fairfax Rural Events On (02) 6768 5800 Or E: Farmfest@fairfaxmedia.com.au.